Clifton Academy Policies & Procedures

Clifton Academy (A&S Dance Ltd) is committed to safeguarding and promoting the welfare of all children and expects all staff, volunteers and parents to share this commitment, as outlined by the DFE in its publication ‘Keeping Children Safe in Education’.


This means that Clifton Academy must protect children from maltreatment, prevent impairment of children’s health or development, ensure that children grow up in circumstances consistent with the provisions of safe and effective care and take action to enable all children to have the best outcomes in life. Our safeguarding officers are Mrs Sarah Cosgrove (Director) & Mrs Amy Appleton (Director).


We ensure that all members of staff and volunteers who come into contact with the children and their families is clear on the role that they play in safeguarding children. We promote an ethos where children and parents feel comfortable sharing their concerns about their safety and wellbeing of others.


If you are concerned about the safety of any child in our dance school, you must report this to the designated safeguarding officers.


Clifton Academy Policies & Procedures – Contents


  1. Child Protection Policy
  2. Photography & Videography Policy
  3. Behaviour Policy
  4. Anti-Bullying Policy
  5. Equal Opportunities Policy
  6. Disability Policy
  7. Health and Safety Policy
  8. COVID Procedures
  9. First Aid
  10. Fire Risk Assessment
  11. GDPR, Data Protection & Privacy
  12. Administration Policy
  13. Uniform Policy
  14. Unsupervised Children Policy
  15. Collecting your Child
  16. Communal Areas
  17. Lost Property
  18. Payment Policy
  19. Absence
  20. Smoking Policy
  21. Public Insurance Liability


01. Child Protection Policy

Clifton Academy fully recognises its responsibilities for child protection.


Our policy applies to all teachers and volunteers working in the school. There are three main elements to our policy:


  1. Ensuring we practice safe recruitment in checking the suitability of staff to work with children – this is achieved by running a DBS (formerly CRB) check against all new employees.
  2. Raising awareness of child protection issues and equipping children with the skills needed to keep them safe.
  3. Establishing a safe environment in which children can learn and develop.


The school will endeavour to:

  • Establish and maintain an environment where children feel secure, are encouraged to talk and are listened to.
  • Ensure children know that there are adults in the school whom they can approach if they are worried.


This policy applied to both children under 18 years and vulnerable adults.


Clifton Academy has a duty of care to safeguard all children from harm whilst involved in tuition, practice and performance during the time they are in class under supervision.


Our Child Protection Policy is to follow good practice guidelines. These guidelines cover physical injury, sexual abuse, emotional abuse and staff are made aware of their responsibilities which include avoiding unnecessary physical contact and/or private or unobserved situations.


02. Photography & Videography

On registering any child for any of Clifton Academy’s classes, there is a disclaimer for all parents/guardians/carers to give their permission for photographs and/or video recordings to be taken from time to time by school staff or appointed professionals for promotional material for the school and social media. These permissions can be updated at any time. Photographs must not be taken (or recordings made) whilst on site unless authorised by Clifton Academy to do so. Child permissions have been logged and can be changed by the child or parent at any time.


03. Behaviour Policy

Standards of Behaviour expected: All members of the Clifton Academy community are expected to:

  • Be responsible for their own actions and know how to behave
  • Show self-discipline and support others
  • Have good manners and be polite
  • Show understanding and respect towards each other and others’ property
  • Display positive attitudes to school and work which emphasises high standards.


Clifton Academy teachers and volunteers are responsible for modelling good behaviour and having high expectations of all children with regard to their behaviour. The studio environment gives clear messages to the children about the extent to which they and their efforts are valued.


04. Anti-Bullying Policy

We do not tolerate bullying of any kind and It is expected that parents will support Clifton Academy in encouraging their children to show respect and support us when disciplining its pupils. Any incident of apparent bullying is investigated. DfE guidance defines bullying as “actions that are meant to be hurtful and which happen on a regular basis. Bullying can be direct or indirect.”


We are committed to working with staff, pupils, parents and carers to create and maintain a happy, family friendly atmosphere where all forms of bullying will not be tolerated, including when bullying is motivated by prejudice or negative attitudes towards a person’s race, religion, nationality, ethnicity, disability, gender, gender identity and sexual orientation (LGBTQ+).


Clifton Academy’s anti-bullying policy has been developed with due regard for our duties and obligations under existing legislation for the safeguarding and wellbeing of all our pupils and we will take all steps to ensure their safety.


Clifton Academy aims to build a feeling of confidence in children and parents so that they know that all reports or suspicions of bullying will be investigated.


05. Equal Opportunities Policy

Clifton Academy actively promotes diversity and equal opportunity in all aspects of its work and seeks to prevent discrimination against any individual or group within Clifton Academy, on the grounds of racial/ethnic heritages, religious or political belief, socio- economic and marital status, physical attributes, disablement, gender, sexual orientation and age.


06. Disability Policy

Clifton Academy recognises that it has clear obligations towards all its students to ensure that they are all afford the opportunity to realize their full potential.


Clifton Academy tries to anticipate the needs of all students who join with a disability or special need, or who become impaired during their course of study. The aim is that no one should be disadvantaged in any way.


If students have impairment, or have special requirements, they are encouraged to inform us as soon as possible (usually on the initial Contact Registration form). We rely on the parent/student to tell us what is needed. This will give us time to check that we can meet particular needs or, if not, make sure that suitable provision is in place by the time that students arrive. This policy embraces the Disability Discrimination Act 1995.


07. Health and Safety Policy

Clifton Academy aims to keep the working environment clean, tidy and free from hazards. Our teachers endeavour to conduct dance classes in a safe and proper manner, encouraging good warm-up and cool-down practices. A full risk assessment is regularly carried out to ensure full health and safety for our students.


08. COVID Procedures

A full copy of our COVID policy, procedures and risk assessment can be found here.


09. First Aid

Clifton Academy will comply with the requirements of the Health and Safety (First Aid) Regulations 1981.


An accident book is kept and maintained in the Main Reception. Should an injury occur, the class teacher or a Director will phone the parent of the student, not the student themselves, and decide the best course of action to treat the injury.


First aid boxes are located throughout the Clifton Academy premises, checked regularly and where necessary the contents replenished. The minimum legal provision of a suitably stocked first aid box will always be met. Where we are off-site for a performance or school trip, a travel first aid kit and travel accident book will be kept with the Directors or Visiting Company Manager at all times.


10. Fire Risk Assessment

Fire Risk Assessments have been completed for the premises which gives details of the controls in place in order to minimise risk to life in the event of fire. All employees are instructed on the action to be taken in the event of a fire or other emergency. All employees will be fully conversant with procedures for fire prevention, detection and evacuation.


11. GDPR, Data Protection & Privacy

Clifton Academy keeps records of pupils on a computer database and the cloud with password protection for the purpose of efficiency and consistency of administration. They can be viewed by you at any time. We will not share any of your personal details without your permission, aside from where the law allows. This complies with the General Data Protection Regulation (GDPR). A full copy of our Privacy Policy can be viewed here.


12. Administration Policy

Upon joining Clifton Academy, ALL pupils must complete an online Contact Form, linked from your Welcome Email. This form is completely confidential and is protected under our GDPR, Data Protection & Privacy Policy. If you no longer wish to attend a class, then the Directors must be informed immediately, in writing.


13. Uniform Policy

After attending the dance school for one month you will be expected to order the correct dance uniform to wear in lessons and for examinations and performances. Students need to ensure they are wearing the Clifton Academy uniform to lessons. To ensure health and safety is met during lessons students should not wear jewellery, tie their hair back and for Ballet a classical bun. Chewing gum or eating food is not allowed during lessons.


14. Unsupervised Children Policy

Children in lessons are under the care and supervision of the teacher and or any other cover teacher plus a student for children under the age of 6.


Children who have breaks between classes or wait for classes to start are NOT under the supervision or responsibility of the dance school. Children under the age of 12 years should be supervised during any break times when taking dance classes. It is the parent’s responsibility to put plans into place to find suitable supervision during break times and the child should be informed of this.


At dance events like shows and performances, Clifton Academy will ensure all children are supervised by the correct amount of chaperones backstage.


At other dance events like exams children under the age of 13 years old should be supervised by an adult over the age of 18 years+.


15. Collecting your Child

All parents/carers must collect their child from the front door if they are under 12yrs. Young children will not be allowed to walk out into the street by themselves; it is also not the responsibility of teachers to walk students out to their parent.


16. Communal Areas

All people using the waiting areas, corridors and changing rooms need to show respect to all students. Please ensure that your conversations are child friendly and no student should overhear bad language or swearing.


17. Lost Property

Clifton Academy is not responsible for any items or valuables lost during lesson times. Lockers are available and should be used where possible.


18. Payment Policy

Classes should be paid for via bank transfer on the 1st of the month. All account details are available on your invoice or by request. Please reference your child’s name. Fees CANNOT be paid for in arrears and if this happens a late fee may be incurred due to administration costs.

Any late payments could result in your child not being admitted into the class.


19. Absence

If you miss a lesson, you will be charged for the full amount of the classes missed. If your child has poor attendance they may not be entered for exams or performances.


20. Smoking Policy

Clifton Academy has a non-smoking policy, and smoking is not permitted anywhere in and around the building where lessons take place. This is due to the health hazards of smoking and passive smoking.


21. Public Insurance Liability

Clifton Academy has public liability insurance.  Any locum teacher who teaches classes will be either covered via this insurance, or will have their own personal insurance.